Sales Ledger/Credit Controller - £38-40k p.a. (Full Time)

Goldsmiths’ Hall, Foster Lane, City of London

The Goldsmiths’ Company is an ancient, cultural institution that has been training and supporting jewellers and silversmiths for nearly 700-years. We are a multifaceted company, responsible for assaying and hallmarking precious metal articles at the London Assay Office since the 1300’s – activities outlined in the Company’s first Royal Charter, and two of the oldest forms of consumer protection in use today.

We are also a philanthropic organisation. Our charity works to improve the life chances of people and communities, across the UK, from founding partnerships with the new London Museum and the Goldsmiths Institute in Birmingham, to funding the St Giles Trust Peer Empowerment Programme, which will empower prisoners to develop new skills and gain recognised level 3 qualifications in Advice and Guidance. Of course, at our core, we are a membership organisation.

Today, we have more than 1,500 members of the Company, from jewellers and silversmiths, to doctors, lawyers and creatives. They support our charitable aims, help us to train the next generation of jewellers and silversmiths, are active ambassadors for our trade and craft, and help run the Company sitting on advisory panels, committees and as board directors.

Role Purpose

To carry out all sales ledger and credit control activity required on the Goldsmiths’ Company, the Goldsmiths’ Foundation and The Goldsmiths’ Centre and CIC, Goldsmiths Craft and Design Council and reporting/reviewing the Assay Office sales ledger. The invoicing will primarily be completed in the OpenAccounts system but the post holder will also be responsible for dealing with invoicing details coming in from other systems. Managing the credit control function across all companies. In addition, undertake some general accounting duties such as general ledger postings and to cross train with the Purchase Ledger Supervisor.

Duties and Responsibilities

• Raising the quarterly rent invoices for the Goldsmiths’ Company property portfolio – under instruction from the Financial Controller as to rent changes. Dealing with the imported sales invoice information for the Goldsmiths’ Fair, including creating the import file, ensuring that the imports work correctly and that data is sensible. Invoices to be audited, printed and updated.

• Raising ad hoc manual invoices and credit notes for the Goldsmiths’ Company, Goldsmiths’ Foundation, Goldsmiths Centre and CIC, GCDC.

• Raising invoices for the Goldsmiths’ Centre and its subsidiary. These are to include invoices for workshop rents (monthly), starter studios, short courses, Gold Membership annual subscription and for event space hire and catering charges and intercompany recharges.  The post holder is to ensure that the correct entity makes the billing and that coding is correct.

• Posting cash receipts to the correct sales ledger account and matching invoices off as paid.  Inputting bank transfers in Barclays.net as necessary if cash needs to move between companies. Raising DD submissions in PTX software.

• Digiticket income analysis, assigning codes to the Worldpay income.

• Chasing overdue accounts for Company, Centre, CIC, Foundation.  

• Provide detailed monthly aged debtors report for Company, Assay, Centre and GCDC and highlighting any overdue amounts that should be raised to the FC.

• Advising the Financial Controller of any overdue rents in good time for the monthly property meetings.

• Liaison with staff re overdue debt- the Communications & Marketing Department re the Goldsmiths’ Fair, Centre staff overdue deposits in good time before events are due to take place, the Centre facilities manager overdue workshop rents and the raising invoices for interest on late payment as required.

• Keeping up to date records of the 1327fund & MCF Gift Aid donations for submission to HMRC.

• Cashbook reconciliation for the Assay Office – investigating and reconciling banking anomalies.

• Participating in IT projects for improving system processes relating to the sales ledger. These are to include the upgrade of the Assay AOPC system to a new system, new procedures for taking credit card payments for sales.

• Suggesting and establishing improvements in the current workflow/ procedures of the Sales Ledger.

• Document all sales processes and procedures.

• Distributing the Barclaycard monthly statements and expense spreadsheet to staff for completion.

• Assisting with Audits and providing documentation when requested by the external auditors

• The carrying out of ad hoc accounting (banking cheques and filing) and administrative duties as instructed by the Director of Finance, Financial Controller or Financial Accountant regarding such Corporate, Foundation, Centre/CIC, GCDC and Assay Office activities as covered by the Department

• Cross training with the Purchase Ledger Supervisor to be able to provide cover in absences.

Essential skills, knowledge and experience

• Qualifications - Studying AAT or equivalent, experience required in similar role.

• Good level of experience of computerized and manual accounting operations including relevant sales ledger experience.

• Ideally experience of OpenAccounts software.

• Accuracy and attention to detail in inputting

• The capability of establishing priorities, working independently or alternating functions as staff availability determines.

• A pleasant willing personality, preferably with an appropriate sense of humour and the ability to share an office.

• Able to communicate politely but effectively with customers.

• The tact to communicate credibly verbally and in writing with other staff and representatives of outside organizations.

• The ability to provide and keep accurate and comprehensive accounting records and explanations.

Notice Period

2 months’ notice period

Hours

Normal working hours are 9.30 a.m. to 5.15 p.m., full time, 2 days working from home, with an hour for lunch but the postholder may be required to work additional hours at busy times such as month end and year end.

How to apply

To apply, please send your CV and covering letter detailing how you meet the requirements of the role to jobs@thegoldsmiths.co.uk.

The deadline for applications is Wednesday 23 April, and if you are successful in being shortlisted, we will be in touch shortly after the closing date.

Interviews will be held at Goldsmiths’ Hall, Foster Lane, London EC2V 6BN.